HSSE Monthly Report Guide
Learn how to create and submit Health, Safety, Security, and Environment (HSSE) periodic reports, including recording workplace incidents.
Table of Contents
Overview
HSSE (Health, Safety, Security, and Environment) Monthly Reports allow you to document workplace safety information, including new staff inductions, safety meetings, and any incidents that occurred during the reporting period.
Report Contents: Each HSSE report captures: new staff numbers, H&S inductions status, safety meeting dates, H&S folder presence, and any incidents or near misses.
Creating an HSSE Report
Follow these steps to create a new HSSE Periodic Report:
Select Health & Safety from the main navigation menu
Select HSSE Periodic Reports from the submenu
Click the Add button to create a new report
Select the Site Name from the dropdown menu
Click Add to create the report and proceed to the Info tab
Info Tab
The Info tab captures basic information about your HSSE report and any incidents that occurred.
Answer all required questions:
- How many new staff started during this period?
- Have you completed H&S inductions this period?
- When was the last M10 safety meeting?
- Is your H&S folder present?
To add incident details, click the plus sign () next to the Incidents field
See Entering Incident Details for full instructions
Click Next to proceed to the Report Details tab
No Incidents? If you have no incidents for the month, skip step 2 and go directly to step 3 to move to the next page.
Report Details Tab
The Report Details tab allows you to specify the reporting period, add attachments, and certify the report.
Select Monthly from the Report Frequency dropdown
Add the last date for the month you are reporting
Example: For September, enter 30/09/23
[Optional] Add any additional attachments using the Add Attachments button
Tick the declaration box to certify the report
[Optional] Add any notes into the Summary field
The summary will appear on the system-generated PDF
Click Save to submit the report
Entering Incident Details
When adding incidents to your HSSE report, you'll need to complete several tabs of information. This section walks through each tab.
WorkSafe Notification: WorkSafe needs to be notified of any serious injury, illness, or incident. If you are unsure, check the "What events need to be notified" document available on the toolkit.
Select the Incident Type from the dropdown:
- Near Miss - An event not causing harm, but has the potential to cause injury or ill health
- Incident (Injury) - An event that caused an injury
- Incident (Illness) - An event that caused an illness
Select the Person Reporting from the dropdown
Type in the Location of place of work (e.g., Kitchen, Warehouse, Office)
Select Yes or No for "Did this event cause illness or injury?"
Select Yes or No for "Is this incident notifiable to WorkSafe?"
Select the person involved from the dropdown
Answer any additional questions that appear (questions may vary based on your selection)
Fields may include: Gender, Residential Address, Date of Birth
Select the Incident Date and Time
Select the Shift type from the dropdown
Enter Hours worked since arrival at work (for employees and self-employed persons)
Enter details describing where and how the event occurred
If you have any images related to the incident, you can upload them in this section:
- Image 1 - Primary incident image
- Image 2 - Additional incident image
- Custom Logo - If required for reporting
Select answer for "Has an investigation been carried out?"
Select answer for "Was a significant hazard involved?"
Enter your Position (in capitals)
Enter your Name
Add the Date of signing
Incident Types
Understanding the different incident types helps ensure accurate reporting:
Incident Tabs Quick Reference
| Tab | Purpose | Required |
|---|---|---|
| Info | Basic incident classification and reporting details | Yes |
| Personal Data | Information about the person(s) involved | Yes |
| Incident Details | When, where, and how the incident occurred | Yes |
| Related Items & Images | Supporting documentation and photos | No |
| Employer Details | Investigation status and signoff | Yes |